Same work. Completely different outcomes.
Two identical practices. One watches its money. One does not. Ten years on, they are not living the same life.
The Diagnostic Ledger.
Five minutes on how money leaves a practice unseen, and what it takes to see it.
Not all of it is theft. All of it is yours.
Between 30 and 45 percent of billed fees in a typical dental practice never arrive as revenue. Most of that is legitimate. It is also the perfect place for money to leave quietly, because a number that large stops getting questioned.
Leakage is every dollar that does not reach you: the miskeyed adjustment, the refund nobody approved, the write-off covering a payment someone pocketed. Theft is one part of it.
Dolos looks at all of it, every day.
That is not a control. That is access.
In almost every practice, one person collects the money, records it, and reconciles it. There has never been a second look, because there was nobody else to hand it to.
Here is the test. Production is up this year. Are collections up with it, to the dollar? Most owners cannot say for certain, because the only person who could is the person who prepares the answer.
You did not miss something obvious. There is nothing obvious to miss. That is the problem.
Ten years later, they are not living the same life.
A dentist spent decades building his practice and got ready to sell. In due diligence, the buyer's accountant found the books did not add up. A forensic review found $1.4 million stolen in just the three years he was willing to look at. His office manager of thirty years went to prison.
The theft was not the real loss. Practices sell on a multiple of earnings, so the missing money came off the sale price multiplied: about $3.7 million. The deal died. He went back to work.
It never costs you what it costs you. It costs you that, times your multiple.
What she stole$1.4 million
What it took off the sale priceAbout $3.7 million
The story's own arithmetic, at the multiple his practice sold on.
Trust is not a safeguard.
Trust your people. Just do not let trust be your only safeguard. Every owner this happened to trusted the person who did it. These are the numbers that survive checking.
More than half
of dental practices are embezzled: 35% once, 17% more than once
ADA survey, via Cain Watters & Associates
$109,000
typical loss by the time it is discovered
Prosperident
About 2 years
before the average scheme is caught
Prosperident
Prosecuted cases run higher. The Dolos 2026 Report found an average of $330,500 across 11 dental cases in DOJ filings and news reports, though prosecuted cases skew large.
The first real check you have ever had.
The only eyes on your money belong to the person handling it. Dolos is the first independent check. It watches, reconciles, and tells you when something does not fit.
Connects to what you already use.
Pull-only connections to your practice management system and your bank. Dolos can read. It can never move money, change records, or touch clinical data.
Reconciles every day.
Every payment posted in your PMS is checked against what reached the bank. Gaps are on your phone the next morning, not at year-end.
Flags what does not fit.
Unusual adjustments, refunds on paid accounts, deleted transactions, deposits that do not match the day sheet. Each flag carries its evidence trail.
Tells you either way.
A clean day is a green state, not silence. You see that everything reconciled, every day.
The most important employee you will ever hire.
It works every day of the year. It never quits, never gets charmed, and never has a bad day. It has no history with your office manager and gives nobody the benefit of the doubt.
$299 a month. No benefits, no payroll tax, no turnover, no notice.
One day, watched.
IllustrationThrough the day Dolos reconciles each transaction as it posts. In this illustration, seven transactions reconcile, one refund on an already-paid account is flagged at 11:26, and at close the deposit matches the day sheet at $8,392.19.
It comes to you. You answer with a swipe.
When Dolos flags something, it lands on your phone with the evidence attached. Swipe right to approve, left to flag. It takes seconds.
You decide who sees it. Nobody on staff has access unless you invite them, and the model never overrides your decision.
Lock screen
Dolos Intercept
now
Review your flagged transactions and stay protected.
The best catch is the one that never has to happen.
A security sign in a yard catches nobody. It works by being visible, and the houses without one are the ones that get hit. Dolos is that sign, on the money. Your team knows the transactions are watched by something outside the office that reports only to you. That changes behavior before there is anything to detect.
It also protects the people who are not stealing, which is almost everyone. With no independent check, the day money goes missing everybody is a suspect. With a record of every transaction, the honest person is never wrongly accused.
Your team has nothing to hide. Dolos gives them something to hide behind.
You do not skip the batteries in your smoke alarm.
You have never had a fire. You change them anyway, because the one time you are wrong it costs you the house.
You insure the building, the equipment, and your license. Your practice is worth more than all of it, and it is the reason you get to stop working someday. There is no alarm on the money.
Most months it finds nothing. That is the point.
Ten dollars a day, or find out in 2028.
- The work you do
- No watchSameWith DolosSame
- Who verifies the money
- No watchThe person handling itWith DolosSomething with no stake in the answer
- If something is wrong
- No watchYou find out in about 2 yearsWith DolosYou find out tomorrow
- Gone by then
- No watchAbout $109,000With DolosStopped before it compounds
- What that costs at an 8x sale
- No watchAbout $436,000With DolosNothing
- Your retirement date
- No watchMovesWith DolosHolds
Loss and detection averages from Prosperident. The sale figure is arithmetic on an 8x earnings valuation. Your numbers will be your own.
The work is identical in both columns. The only difference is what you keep.
Built for dental practices.
General dentistry, orthodontics, periodontics, pediatric dentistry, endodontics, prosthodontics, and oral surgery. Dolos Protect is $299 a month, about a third of one percent of what a million-dollar practice collects. Multi-location groups talk to us about Enterprise.
The test is whether you personally carry the financial risk of the practice. If you do, you need this. If you do not, we will tell you so on the first call.
See PricingQuestions, answered
How does Dolos detect embezzlement in a dental practice?
Dolos connects to your practice management system and bank through secure, pull-only integrations and monitors financial activity continuously. It reconciles transactions daily and flags anomalies: cash and payment skimming, adjusted or deleted transactions, refunds on paid accounts, and deposits that do not match collections. You get the alert while the trail is fresh.
What does Dolos read from my practice?
The financial side of your practice software and your bank: payments, adjustments, write-offs, refunds, and deposits, through a pull-only connection. It does not read clinical charts. Security and compliance questions, including a Business Associate Agreement, are covered on the walkthrough.
How much does embezzlement cost a typical dental practice?
The best-sourced figures: more than half of dental practices experience embezzlement, 35% once and 17% more than once (ADA survey, via Cain Watters & Associates), and the typical loss is about $109,000 by the time it is discovered, roughly two years in (Prosperident). Documented prosecuted cases run higher; the Dolos 2026 Report found a $330,500 average across 11 dental cases, though prosecuted cases skew large.
How much does Dolos cost?
Dolos Protect is $299 a month, or $3,300 when you pay the year upfront, everything included, on a one-year agreement. Multi-location groups: Enterprise, custom pricing.
What does Dolos catch?
Cash and payment skimming, adjustment and write-off abuse, refunds and voids on paid accounts, deleted or altered transactions, duplicate and ghost-vendor payments, and deposit discrepancies.
Which practices is Dolos built for?
Dental practices: general dentistry, orthodontics, periodontics, pediatric dentistry, endodontics, prosthodontics, and oral surgery.
If somebody independently verifies your money today, you do not need us.
If nobody does, you do. Thirty minutes, bring nothing, and we will walk through what Dolos would watch in your practice.
Rather pick a time now?
Book a Call